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COVID-19 Hull Safe Office Protocols

May 19, 2020

This summary of required protocols and guidelines have been established to facilitate the safe reopening of our offices.  The complete list has been provided to Hull employees by HR on May 1st, 2020.  We are still under a stay at home order until May 29, 2020. The only change is that essential businesses such as ours are now allowed to go back to their offices with specific protocols in place.  Please see the information as we continue to manage the effects of the COVIN-19 pandemic for the safety of our employees and associates.

Our goal is to keep our employees safe from highly contagious viruses such as COVID-19.

These protocols and guidelines are in line with governmental requirements and best practices as they exist at the time of this policy.  They must be followed.

Important

We are still under a stay at home order until May 29, 2020. The only change is that essential businesses such as ours are now allowed to go back to their offices with specific protocols in place.

Face Coverings

  • Cloth face coverings are required to be worn when you are not in your workspace. These must cover your nose, mouth, and chin.
    • Includes all common areas such as hallways, conference rooms (unless you are alone), kitchens/breakrooms, warehouse/equipment rooms, and restrooms.
    • If someone stops by your workspace to talk to you, both of you should wear a face covering.
  • On job sites, you are required to wear a face covering unless you are working alone away from the public, have a documented medical condition, or hazard identified in your JSA (high heat, noisy environment, security concerns).
    • Field teams do not have to wear face coverings outside if they are not in general population and can stay 6 feet or more apart from one another.
    • Mark will provide you with a memo that states when you are allowed to not wear a face covering. However, you should always have one with you.
  • Face coverings should be clean each morning. If disposable, use a new one each day, if cloth, make sure it is laundered from the last use.
  • All appropriate hygiene practices should be followed.
    • Minimize how often you touch your face or face covering and use hand washing and/or sanitizers regularly.
    • Sneeze or cough into your elbow, tissue or cloth covering and then clean your hands.

Daily Sanitizing

Ideally this is done each evening by a third-party cleaning crew.  However, it is everyone’s individual responsibility to clean what they touch throughout the day.

Best practice would be to use a sanitizing wipe, paper towel or handkerchief when you touch common areas.  Wash your hands for 20 seconds on a regular basis.

At a minimum, common touch areas to be sanitized are:

Front and rear office door handles (both sides of door)
Conference room door handles
Security system keypads
Light switches
Reception desktop
Copier buttons, touch screens and handles
Kitchen counter and tables
Coffee pot handles and coffee maker controls
Kitchen sink and faucet
Microwave and dishwasher controls and handles
Refrigerator and kitchen cabinet handles
Restroom surfaces such as water faucets and door handles

Visitors

Until otherwise communicated, there will be no meetings held in HULL offices with external clients or vendors.

However, we still have third party individuals who will need to access our offices and be required to sign in and complete the health assessments, even if a HULL representative is not available.

These include:

  • Cleaning crews (OMs communicate to landlord or service directly)
  • Mail/package delivery
  • Building maintenance
  • Repair technicians

If you order food to be delivered to the office, you must meet them outside the office doors.  Food delivery personnel are not permitted to enter our office space.

  • Signs will be posted on the conference room doors specifying the maximum occupancy for physical distancing purposes.
  • Hand sanitizer and sanitizing wipes/spray and paper towels will be provided in the conference rooms, where available.
  • If possible, the meeting room’s HVAC fan/heat/air should be turned on to increase room ventilation.
  • Post meeting cleaning: wipe down tabletop, chair arms, light switches, remote controls, cables and any other objects touched during the meetings.
  • Smaller conference rooms may be restricted to one person. The person that uses that space is responsible for cleaning when they are done.

 Conference Rooms

  • Signs will be posted on the conference room doors specifying the maximum occupancy for physical distancing purposes.
  • Hand sanitizer and sanitizing wipes/spray and paper towels will be provided in the conference rooms, where available.
  • If possible, the meeting room’s HVAC fan/heat/air should be turned on to increase room ventilation.
  • Post meeting cleaning: wipe down tabletop, chair arms, light switches, remote controls, cables and any other objects touched during the meetings.
  • Smaller conference rooms may be restricted to one person. The person that uses that space is responsible for cleaning when they are done.

 Office Workspaces and Foot Traffic

  • OM’s are keeping track of who is in the office to ensure they maximize physical distancing. As more people decide to return to the office you may find your workspace is temporarily or permanently relocated to accommodate this objective.
  • Office personnel should maintain 6 ft. physical distancing while walking through the office. This may include restricting traffic to one way in certain high traffic areas.  Signs will be posted as needed in areas that may be of concern, based on office occupancy.

 Workrooms

  • Hand sanitizer must be provided in all work rooms.
  • Employees must use the sanitizer prior to touching any equipment, if they touch their face, and as soon as they are done using equipment. If no sanitizer is available, wash hands before and after using equipment.
  • Only touch what is absolutely necessary.
  • Limit the use of printing and paper to control the number of times you need to use copiers and other workroom items.

 Summary

  • Complete your required health assessment Monday – Friday. Enter date range if you are on PTO.
  • When you leave a space, clean it. Soap and water work extremely well or you can carry a sanitizing wipe with you.
  • Due to supply shortages, you should bring sanitizing wipes from home. You will be reimbursed.
    • When you replace what you bring to the office, turn in your receipt on your expenses.
  • If you intend to change your work from home status even partially, notify your OM first. They may need to reconfigure spacing.
  • Continue to set up meetings as virtual meetings, even when in the office. Use video to show your faces as much as possible.
    • We are looking for a solution for those of you without webcams on your laptops.
  • Be inclusive of those who are still working from home and make sure to reach out as you would if they were in the office.
  • Make the OM aware if supplies are running low or if others are not following the protocols.
  • Observe and abide by these protocols regardless of your personal position on the existence of the COVID-19 virus.
  • Keep communicating! Let us know how we can help.  Stay Safe!
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Media Contact


John Szymanski
+1-614-362-7498
jszymanski@hullinc.com